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7 Ways To Optimize Your Inventory

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Inventory has a direct impact on the value of a business. To keep products and raw materials at the right levels, it must be handled by an efficient and organized method. Understanding how to optimize inventory, can save both money and time.

Related Post: Inventory Management Software in the Food Industry

What is Inventory Management?

Inventory is made up of components and products. These consist of both the raw materials necessary and the finished goods. Inventory must be kept at sufficient levels in order to meet customer needs. Without the correct data, this can be problematic for both customers and the company itself.

Inventory management is part of the supply-chain process. By overseeing and controlling purchases, this type of management is responsible for maintaining storage and fulfilling orders. Regardless of the company, all inventory is important whether it’s a processed good or a raw material.

Inventory Management

There are a variety of systems used to keep inventory in check. Some companies choose to use manual management methods. This includes human labor to produce accurate excel tables or charts. Other companies use inventory optimization software to help control various aspects of the process.

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7 Ways to Optimize Your Inventory

Individual inventory items are often stored in one specific place. Many times companies use warehouses to complete this part of the supply chain. Data collection is an important first step in a successful warehouse inventory control.

Data Collection

There are multiple ways to collect data for monitoring inventory. This data is useful for knowing how many items are in stock in addition to where they are being transported. Inventory optimization software can track how much inventory is available as well as any potential patterns the company may have for future inventory supplies.


Once the information is accurately documented, an analysis can be made. All inventories should be accounted for. Categorizations of specific commodities are also beneficial to understand. The supplier and price are typically taken into consideration first. This is so inventory managers can have an idea of how low their inventory can be priced.

Production Speed

One way to optimize the value of inventory is to accelerate the time it takes to transfer raw materials into finished goods. To meet the needs of every customer, a company needs to produce finished products within the necessary time frame. If a business can produce products faster from a certain manufacturer, less inventory is required for storage.

Accurate Predictions

Depending on the business, some companies may need more products at certain times of the month or year. Keeping a regular spreadsheet of customer sales and inventory can help foresee future spending trends. Accurate predictions take time and data that must be correctly documented. Using inventory optimization software can help create an accurate inventory history to predict how much inventory is necessary during specific times of the year.

Replenishing Strategies

When inventory must be replaced, accurate replenishing strategies must be implemented to protect the company from paying too much. Depending on the specific item, these costs will be different. By looking at the data, different purchasing methods can be analyzed for cost effective solutions. Inventory value can be monitored by examining the existing metrics as well as the overall history.

Reducing Storage Time

When a customer orders a certain product, those materials must be available to start the process. Reducing the time it takes from a customer order to an inventory system can speed up production. Finding a quicker way to deliver products to a customer may mean focusing on transport systems or locating closer manufacturing plants. As soon as inventory leaves the storage facility, new inventory can be successfully stored.

Chart Expenses

Buying bulk inventory may be less expensive, but only if it is sold and transported. Before buying in bulk, documenting the length of storage time and its overall cost is key. Since this involves accurate data from multiple sources, many businesses prefer to use artificial intelligence to monitor their inventory. This can track how long raw materials and finished products are stored over the long haul.

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Why Is Inventory Optimization Necessary?

There are multiple components to running a successful business. Not only must the products be able to sell, but the distribution and manufacturing departments need to save money and time. By speeding up the storage process, new inventory can be replaced for more sales. By tracking all steps of the supply-chain, a business’s value can greatly increase.

Inventory optimization is successful when the supply-chain is accurately monitored and managed. When all the information is available, the proper type of management can reduce cost, provide better customer service, and prevent theft or food spoilage.

Losing track of inventory can lead to overstock of items and can cost a substantial amount of money, but you can still save some of them by selling the item to a closeout buyer and you can check out Closeout express. While inventory can be stolen or miscalculated, some inventory is commonly forgotten. Using a manual system to organize and collect data can result in multiple errors. Without an accurate representation of inventory, finished products and raw materials may end up in the wrong category. Finished products that are currently in transit, for instance, are still considered inventory. Depending on financial goals, this may or may not be counted depending on the individual.

How To Manage

Using inventory software can cut down on data confusion. By managing inventory optimization without artificial intelligence, the risk for making a mistake is high. There are several different aspects to running a proper supply-chain and a breakdown in communication can be disastrous.

Whether inventory is stored in a warehouse, transported by truck, or sitting in a product facility, there are many people involved in the process. Using software that can collect data from all departments can accurately predict trends for a cost-efficient business.  

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