Working remotely has clear benefits for both employees and the company, and with the increasing number of people working outside of the office, establishing an optimized working setting for remote team members has become a trending topic. According to studies, remote workers are more engaged and more satisfied than in-house employees. Creating a workplace that promotes productivity requires adopting the right strategies.
If you are looking for best practices on managing a remote team successfully, take a deeper look at 5proven tips that will help you optimize a remote work strategy for your business.
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Create a team-oriented environment
When working in-house, there is a lot of face-to-face interaction that comes with more benefits than just exchanging plans for the weekend. These interactions strengthen the relationships between coworkers and also support better project communication. They contribute to developing a sense of loyalty between the employees, leading to making sacrifices for each other, like taking on an assignment that a colleague doesn’t have time to finish.
This group cohesion is what keeps the team working smoothly and efficiently. Don’t underestimate the value of work relationships. The sense of community where people feel someone has their back is particularly valuable in working relationships and working environment. And also, these particular relationships have the potential to increase the commitment to the company. Remote working setting lacks that person-to-person communication, so make sure to create spaces for online collaboration, as well as offer support to your team members by providing targeted coaching.
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Use digital collaboration tools
One way to encourage interaction and facilitate team bonding is to create a chat room where employees can talk and catch-up during breaks. Since remote teams sometimes include different time-zones, make sure the chat is open 24/7, so they can chat whenever their working hours are. Occasional video chat sessions during work hours promote a close-knit community. Slack is one of the most praised team collaboration apps, whether you run a small business or a large enterprise. A faster, easier, and more organized team communication is perfect for your employees to build closer relationships within a remote work setting.
Zoom, Google Hangouts, and Skype are also great platforms for this kind of communication. Some ground rules are required to create a professional communication environment where people can unwind or get help. Gossiping and other forms of negative talk should be openly discouraged. Also, excluding managers from the chat creates a more relaxed environment.
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VoIP solutions are perfect for remote teams
Since remote teams need a reliable way to communicate, Voice over Internet Protocol (VoIP) is a must-have tool that allows chats, video conferencing, file sharing and archiving, and more. If you are looking for the best VoIP providers for your business, check out office phone reviews. This technology can help your team members connect in real-time with each other and work together more seamlessly.
VoIP systems can even be integrated with smartphones, so employees have access to phone calls, new tasks, and all necessary information while on the go. Remote employees can work more closely and more efficiently by instantly sharing files with multiple users being able to edit and comment. And as a bonus, VoIP technology is private, secure, and much more affordable than legacy phone systems, saving you on hardware installation and management.
Make Project Management Simpler
Assigning tasks to team members has multiple benefits. It keeps the staff accountable and boosts productivity since all employees are familiar with their responsibilities and deadlines. When the to-do lists are communicated clearly, employees can maintain a healthy work-life balance, which additionally affects their work satisfaction, commitment to the company, and productivity. This way, team members can plan the tasks around their personal lives.
Trello is one of the software designed to make project management easier. It allows you to create to-do lists and assign people to tasks with due-dates in a more laid-back setting. Platforms for managing projects come with a variety of useful features like creating several projects, setting up and assigning weekly tasks, and enabling notifications when assignments are completed. Basecamp and Asana are project management software also worth checking. Basecamp allows real-time communication between project team members on a feature called Campfire.
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Conduct Successful Performance Reviews
If you want your remote team to be successful, transparency is the key. This is where the performance reviews come in. They allow you to see if your team is struggling or improving, and they also enable team members to gain this insight. These reports should be approached as a way and an opportunity to identify challenges, to grow, and to gain the knowledge needed instead as a procedure hurting the staff’s morale. Provide your employees with support and resources to improve and boost their performance. Some people lack the right training. Also, make sure to reward them when they perform well.
Quarterly performance conversations will allow you to make arrangements with your team about future goals and progress that needs to be made. By following the five tips above, you will be able to jump-start and optimize your remote work strategy, increasing the productivity and engagement of your remote employees.