G-suite or Google Suite is the preferred solution for most businesses to run their operations online. Especially when it comes to emails and document sharing, G Suite is second to none. While the suite stores multiple copies of your data files, it does not take any responsibility for data loss.
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So, if you log in to your Gmail account and see no emails or files missing, Google won’t be responsible for it. To avoid such cases, you need an email backup service. In this article, learn what events result in data loss and how to protect your data.
Human Mistakes are Main Reasons for Data Loss
While you might think data loss has something to do with machines malfunctioning, it’s usually humans who are the main culprit. This might be the case for as much as 75% of the time.
Consider a scenario when the user receives a notification that they are running out of space. To make room for more space, they might delete a few files and, unintentionally, a few important ones.
Or when multiple users are working on the cloud collaboratively, a particular user may delete files deemed necessary to others but not to them.
These human errors will remove the data from your G Suite. And if you don’t have a backup solution, you’ll lose them forever.
G Suite allows users to integrate third-party apps. You can then exchange data between the different services either manually or automatically. But at times, these integrations result in data loss.
Some apps might be programmed to update or delete data that they think is irrelevant. But this might be important to you. So accidentally, the third-party apps will remove the data from G Suite.
The malicious apps that do not have certifications are even more threatening.
When a Device Gets Stolen
G Suite has this really important feature to sync and update data from anywhere and any device. But when there’s a theft, and you lose your device, you’re at the mercy of the thief.
They might access the G Cloud from that device and make changes to the data stored on G Suite. In such cases, you will lose the data as well.
Ransomware is a type of malicious software that’s designed to encrypt your data. And in exchange to decrypt, it asks for money or a reward in return. If you do not comply, you’ll lose the data forever. While G Suite makes sure that its platform remains free from such programs, it doesn’t guarantee anything.
Get a Backup Service
To protect your data stored on the G suite, you need to use backup service providers. They create a backup of your data just like G Suite does. But they also guarantee the availability of your data, unlike G Suite.
So, whenever you log in to the backup service, you’re going to find a copy of your files stored on G Suite. You have to connect them once, and the backup service will create copies automatically as you update your G Suite.
If you’re concerned with Gmail solely, then the backup service must have email backup capability. You can also create backups for other G Suite products like Google Drive, Docs, Sites, Calendar, Google Meet, etc.