A clean and well-maintained space inspires creativity, increases productivity, and creates the illusion of calm and organization. Every area, be it at home or work, has to be adequately maintained to achieve all these.
Related Post: How to make the cleaning inspection more efficient?
Many organizations believe that cleanliness does have a direct impact on the work output of their employees. For this reason, cleaning services in the United States continue to flourish. In 2022, the country’s market size for cleaning services reached a staggering USD$100 billion.
The Benefits Of Routine Cleaning
A cleaning routine provides a structure for your establishment so that you can follow the standard procedures at the specific date and time it should be accomplished. A routine is simply a cycle of actionable steps, much like a fixed program you need to follow so you don’t miss anything.
A standard cleaning cycle is crucial for any establishment that employs people, whether in small or large numbers. The standard of care as the employer must be apparent. That way, your employees know that they are cared for and that their welfare is essential to the company.
A quick online search with geographical tagging can give good results if you need top to bottom cleaning services. Just make sure you vet the service’s credibility, so no money spent will be wasted. Investing in this aspect will benefit your organization in many ways, including the following:
- Improve wellness of anyone working in the establishment
- Increase the productivity of employees
- Inspire creativity
- Instill discipline among employees
- Enforce consistency
- Create better optics
To ensure that the establishment adheres to the required cleanliness standards, you must implement a routine inspection. To do this, you may follow these steps:
1. Create A Map
If you have a massive area, you must create a detailed map so that you don’t miss out on sites that are often missed. If your establishment consists of several floors, there may be sections that can be overlooked. Count the restrooms and lounge areas, and don’t neglect the fire exits. Frequently used facilities like the pantry have essential appliances that need a thorough cleaning for safety usages, such as refrigerators and coffee machines; this must be included in the map.
2. Make A Checklist
After carefully mapping out your establishment, create a detailed checklist of each room, and be as thorough as possible. Each section can have subsections so nothing can be missed out.
Some offices may have several conference rooms, and each room may have different fixtures. Some may be carpeted; others aren’t. Some have a built-in library, while some have audio-visual equipment. All of these must be considered in your list so that proper accounting can be done and nothing will be lost during the cleaning process.
3. Assign A Specialist
To lessen the burden on your shoulder, you can assign a specialist or hire one to inspect specific areas depending on the size of the place to be maintained. In some small organizations, this task is rotated among employees so each one can be responsible for the state of the workplace. This approach increases each team member’s accountability and sense of ownership.
4. Implement Corrective Action
Once you have established the cleanliness standards in your establishment, you must ensure that everyone adheres to them. If anyone does not positively contribute to the cleanliness of the workplace or even add to the unsanitary conditions, they must be punished. Corrective actions can be given to those who deliberately sabotage the place’s cleanliness.
Each team member should be held accountable for their actions because unsanitary conditions can affect the entire team’s health. Examples would be spitting anywhere and pulling a prank that would result in a mess.
5. Create A Development Plan
Once you have the result of your inspection, you can quickly determine the areas of opportunities and weaknesses. With this information, you can create a development plan to address and hopefully eliminate those opportunities and weaknesses and turn them into strengths.
6. Follow Up On Your Findings
Your development plan must be anchored on a follow-up date. It could be on the next routine inspection or after a month. This is important so that your employees know you’re serious about this matter.
Typically, after several rounds of the development plans, your employees will get used to it, and cleanliness will be deeply ingrained in their core values.
Embedding this to an organization’s core values may take some time, but it will be worthwhile, especially if your establishment handles food and have direct contact with customers.
‘Cleanliness and order are not matters of instinct; they are matters of education, and like most great things, you must cultivate a taste for them.’ Not everyone has an eye for detail and a level of expectation in excellence. Consistency is vital in implementing cleanliness and organization to be deeply ingrained in your team member’s values. Routine cleaning inspection can help address this. The steps provided will be essential to keep the sanitary condition of your establishment. This is vital, especially if you only have a bi-monthly deep cleaning from a third-party contractor.