Being sent on your first business trip abroad by your company is an obvious sign of trust and respect. This will make you proud, but for most, it can also be quite unnerving. Travel can be stressful, even without the added pressure of being completely prepared for meetings, presentations, conferences, etc. But while there is a clear difference between a pleasure and a business trip, there are ways to make it less stressful and even enjoyable.
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Gather the Necessary Documentation
To have a successful business trip, first, you should make sure there will be one. To travel abroad, all of your documentation needs to be in order. For one, if you don’t have a passport, you need one. Moreover, if it has expired, you need to renew it. To get to some countries, you may need to renew it even if it hasn’t expired yet, because generally, passports should be valid for longer than six months beyond the day of your departure.
Business trips are often required overnight, which is why always having your documentation in order may save you a lot of headaches. Renewing a passport can take a lot of time. One way to make this process faster and easier is to look for passport renewal services. Apart from saving you time and allowing you to avoid stress and lines, they can guarantee expedited passport renewal.
Furthermore, you need to check the rules and regulations of the country. Learn whether you need a visa and which documents you’d need to get one. You can also hire passport renewal services to take care of your business visa, which can also be a slow and stressful process. If you plan on driving in the country, you should get information about their laws, and see if you need some additional documentation, like an international driving permit.
Learn About Your Destination
Regardless of the reason for your travel abroad, learning about the destination is advisable, and when it comes to a business trip it may be crucial. You need to know if you need some kind of a vaccine and if some laws are different regarding bringing medications, driving, or even some strict laws you might not expect. You should also ask or research some practical things such as the electrical sockets, whether the water is potable, the health system, their type of currency and the exchange rates, whether you will have to pay in cash or you can use credit cards, the public transport, and so on.
Learn at least a little bit about the culture and the common customs of the country. This will not only help you enjoy your stay more, but it may also make a huge difference in your relationship with the people you will work with or negotiate with. Keep in mind that in some cultures ignorance or indifference can even put you in awkward positions, or may even be seen as impolite or disrespectful for your hosts. Things like learning a couple of words or phrases, such as “good morning”, “thank you”, “cheers”, and so on can also go a long way.
Learn How to Pack
Nothing is more stressful than packing for a trip abroad, and even more so when it’s for work. Preparing for a business trip is a bit different than packing for traveling for pleasure. Keep in mind that people tend to overpack, especially for their first business trip abroad. Choosing outfits for your meetings before going will help you avoid carrying more clothes than you need.
The size of your language and the number of garments and things you will carry, depend on the duration of your trip. But if you select formal clothing in neutral colors so that you can combine them easily, you may save a little space. Shoes can add weight and bulk, so if you can go only with the ones you wear. You can do this by choosing a formal and simple pair. They should also be comfortable, considering that you may need to spend time standing or walking. Also, learn how to pack efficiently.
Buy travel-sized toiletries to save space, and, if you can, avoid bringing big items like hair dryers or laptops. However, remember to get things that can help you sleep on the flight and while you are there, including a neck pillow and earplugs. Also pack medications for things like headaches, nausea, diarrhea, etc., as well as any medications you need to take regularly.
In a Nutshell
Your first business trip abroad will be stressful enough without any additional pressure. Getting help with gathering documentation, familiarizing yourself with the culture, and learning how to pack efficiently, will allow you to focus on your tasks and even enjoy your trip.