5 Ways to Leverage Technology for Productivity at Workplace

Engagement at any given place of work is essential to the productivity of the worker. Workplace engagement is a fundamental element to the success of the business. A study...

Engagement at any given place of work is essential to the productivity of the worker. Workplace engagement is a fundamental element to the success of the business. A study carried out in the United States showed that only 25 – 35% of employees are fully engaged with their jobs.



As a serious business owner, such findings should be sending chills down your spine. However, hope is not lost, as technology advancements are drastically improving workplace productivity globally.

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Nowadays workforce is running efficiently due to the current advanced technologies that enable a smooth operation of daily workflow. And we are not talking about physical workforce alone; technology has enhanced virtual work engagements by allowing people to conduct businesses anytime, anywhere and with anyone.

Here are 5 ways to leverage technology for productivity at workplace

1. Collaboration

Collaboration is very vital for workplace productivity, especially for businesses that rely on teamwork for result deliveries. Technology has revolutionized modern day collaboration at work.

For example, meetings take place virtually via video conferencing or other interactive software. This makes it possible for all members to participate in the meetings, and in particular for companies with different physical locations. Many businesses have adopted this form of conducting meetings. It eliminates logistical shortcomings and ensures that all stakeholders stay updated.

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Virtual meetings whether through video conferencing or screen chats like Slack and WhatsApp make it possible for all members to stay engaged and on the know-how of what is happening.

Improving employees’ collaboration is one thing. Technology has also enhanced how companies interact with their clients. Virtual meetings have also become the modern way of conducting interviews. This improves the company productivity as it saves time on deciding the right candidate.

2. Adopting Web-Based Programs to Manage Projects

You might think that missing two emails a day is a small thing, but, trust me, that is a massive blow to your business. Assuming you lose two emails a day, in a month you will lose 60 of them, and, in business language, you will not have lost just mails, but 60 potential clients.

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If you respected your business enough, it is time to pull up your socks and get a little more serious with work. How can you do that? You should get an online project management to help you plan your job better. Podio is one of the best web-based project management programs.

Integrating your plans with Podio will allow you to assign tasks to your team even if you are abroad.  You will also be able to set deadlines, give and get quick feedback from your staff, irrespective of where you are. By adopting a web-based system to manage your project, you will have awarded yourself a big management leverage.

3. Use Financial Software

Making money is the primary reason for investment. Keeping good track of all company funds makes it easy to make reasonable decisions. It doesn’t matter whether it is a large corporation or just a four-member team. Financial tracking software like Mint or Microsoft Dynamics Ax will help you keep an up to date finance sheet.

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The two are just recommendations; you don’t have to use those; there are other financial softwares you can use to keep a good track record of your company’s funds. Having your firm’s expenses and income plus plans on file will enable you to make wise business decisions. With these financial tracking tools, you will also be able to know what you expect from the company at the end of a fiscal year.

4. Listening to Ambient Music

Music performs magic on a depressed, sad or stressed mind. Brain.fm studied various aspects of life in which rhythm can make a huge difference and was accompanied by soul-soothing binaural beats.

People who are struggling to focus at work or have a sleep disorder or simply want to relax, log into the brain.fm and select their area of concern, and listen to the magical working beats. Many who have used this method say that their concentration and sleep quality has doubled after listening to these binaural beats.

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To start with this service, all you need to do is log into the brain.fm and use binaural headphones for better results.

5. Set Employees Free with Their Personal Tools

Before you give an employee that look of “I’ll FIRE you,” because they have their handsets on their hands, think about these 2014 Cisco Connected Tech study findings:

  • Many professionals use two to three work tools in their everyday life
  • About 60% of those interviewed preferred a gadget other than a computer for both their personal life and work.
  • 70% of Human Resource professionals think that employees perform better when allowed to use their handsets other than laptops.

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Whether you are okay with it or not, it is the technology, and if you want growth for your company, you must be willing to roll with the world. The “Bring Your Own Devices” approach improves workforce productivity as it gives employees the freedom to work from anywhere, when they want and how they want. The Millennials are the leading in the American workforce, and they are forever on their mobile phones

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